Meetings and Group Event Ground Transportation

Global business travel:  Herding cats, right? 

Logistics planning varies per group, planner and events. Regardless of your requirements, Austin Ultimate Sedans is prepared to meet them.

Our expertise includes:

  • Conferences , Conventions and Seminars
    • Dell World, Business Summits, etc.
  • Festivals
    • SXSW, Austin City Limits, Austin Film Festival, etc.
  • Special Events
    • Weddings
    • COTA F1, MotoGP, Amphitheater/Long Center/Erwin Center Conferences, Summits, Concerts, etc.

We can create the manifest, handle the groupings, and provide full onsite coordination, or work with your coordinators per their specifications. We ensure clear processes are communicated to handle traffic variations, flight delays and early arrivals, and any special provisions required for your group. Our scheduling and service process is designed to match a group planner’s requirements as closely as possible, and ensure timely, organized transportation for your clients, with maximum utilization of the resources available based on the rates we have offered.

There are no "Do-Overs" for group events. You demand excellence: We Deliver! Austin Ultimate Sedans has proudly established longstanding client, affiliate and hotel relationships in the Austin area. We realize that the chauffeurs and drivers who greet your guest will be the first to represent your organization when they arrive on site. This experience sets the tone for the duration of their visit. Trust us to make this a positive experience.


  • We can easily work with a manifest of your choice, returning it in your desired format pending changes.  We are quick and thorough with your data and changes!
    • If you do not have a standardized group manifest template, we will provide one to streamline the reservations and confirmations and align with the data format required for your records.
  • We can group passengers as you prefer – either to reduce costs by optimized grouping, or enhance luxury service with minimal combinations.
  • We can provide a greeter on site, or work with your own coordinators.  We adapt quickly to the ever changing demands of travelers, and delays and interruptions of flights.
  • Your travelers are handled with care from baggage claim to their destination.
  • Our dispatch and chauffeurs will monitor flights.  Our chauffeurs will meet your travelers at the baggage claim for their airline, with a sign of your choosing, assist with baggage, and escort them to the vehicle.
  • It is not necessary for you to monitor flights and provide arrival update times once confirmations are made
    • EXCEPTION: Flight NUMBER changes and cancellations will need to be relayed to dispatch
  • We know your busy travelers have interruptions, and flights are delayed, cancelled, or missed!  
  • There are no cancellation fees for individual trips cancelled with more than a 4 hour notice. Cancellations made less than 4 hours will be charged full quoted rate.
Thank you for traveling with Austin Ultimate Sedans. We value your business!